When you start a home based business, time management is an element of business management that can be frequently overlooked or ignored.
Sure enough, we all know a friend in small business who races at it like a bull all day, seldom enough hours in the day, all they do is push and get worked up – maybe this person is you! At the day’s end, when the pace settles, what have you accomplished? Do you replay the day and realise “what happened to the day, I didn’t get so much finished as I hoped I should. If this seems familiar, then you might just have an organisational and time management problem.
Successful people seldom seem to rush, they seem composed and unflustered. The difference from them and other people is they command time management.
What is time management? It is merely scheduling hours in your day in an organised and efficient process. Before we can truly get how to time manage our day, we first need to ask ourselves what we are aiming to do today, this week, this year and perhaps even ten years from now. This is “Goal setting”.
The top process in my perspective to take on goals is to write them down. You should review your goals at points to know that they are relevant and realisable but not so easy to do that you don’t need to try to succeed at them otherwise what is the reason of those goals in the first place?
From the start of each new working year you could takethe time and ponder what you hope to get this year. It can be that you desire to raise your profits by 20%, you may would like to move into other premises, you might wish to take away from your debt in a significant way. At the first day of every working week you may write down on a note pad or in your diary the important tasks that have to be finalised this week, and reflect them at the end of each day to ensure that you’re making progress and hopefully wipe some of the tasks off the list.
You could hold this list on your desk or at a spot where you could be continually reminded of what needs to be undertaken throughout the week. The list might be in order of necessity so that the impending work at the top of the list get done earlier. All chores not ticked off this week will be taken up to next week at a higher importance, this should demand it gets done.
The next thing you could be doing is writing a daily list of chores to achieve. This might help keep you on track during the day. Again, this list could be put where you can persistently check on it and tick off the items finished. Finishing off the chores should allow you a touch of accomplishment and let you know how you are going during the day. Always hold to your list unless not possible and keep working from the highest priority to the lesser priority. I know difficulties will turn up through the day that can throw the whole day topsyturvy, but you must either take care of the situation and get back to your list or if the new problem isn’t as important as some of the tasks on your list then put it lower on the list and continue on doing the job you were doing.
Every aspect of work you hope to get done should be written down for a numerous reasons. Firstly, so you don’t forget to do it and secondly, so you have your day scheduled and you finish your daily goals. Be careful of beginning tasks and not completing them. This could show up tomorrow in a mess of incomplete jobs and can cause “list blowout”.
You will end up with a list reading a mile long and you will throw it out in despair and revert back to old habits of running around in rush every day and achieving nothing.
Remember each day you achieve your goals and check off everything on your list, you become a bit closer to completing your weekly and eventually your yearly and long term goals.
A few pointers on Time Management:
Do it once and do it well, it’s fruitless reverting to the work and needing to redo it.
Learn to civilly say to people when you’re busy working and that you would get back to them later.
Learn to issue jobs that actually don’t demand your direct involvement.
Don’t take on wild goose chases.
Don’t use up time on phone calls that aren’t going to assist with something.
Don’t procrastinate.
Check back on your list of tasks to do frequently through your day.
“Map out your day” in the morning and make out your daily list right when you get to work. Accomplish what you initiate.
Prioritise habitually, always take items in their order of priority to you and the clients.
Avoid time wasters, people who would simply like to chat all day, and if they work for you, set them straight, or get rid of them.
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